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Also serving Alleppey
An Alappuzha business may hold export invoices under LUT, houseboat packages sold through agents and farm purchases in the same set of books; ERPNext keeps accounts and GST correct across them.
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Accounts in Alappuzha are more varied than the size of the firms suggests. A coir exporter near S.L. Puram invoices in dollars and euros, ships under a letter of undertaking and claims input credit refunds. A resort on the backwaters sells packages through agents who deduct commission before paying. A seafood processor at Aroor buys from hundreds of small suppliers, many of them unregistered. Tally copes with each only through workarounds.
ERPNext's accounting covers the general ledger, receivables and payables, multi-currency, bank reconciliation, cost centres, budgets, GST returns data, e-invoicing, e-way bills and TDS, linked to sales, purchase and stock. Acube is an Official ERPNext Partner in Kochi. We set up the chart of accounts and the tax rules together with your chartered accountant, not around him.
Each foreign invoice must be followed until the money arrives and the exchange difference is booked. In ERPNext the invoice, the receipt in foreign currency and the gain or loss sit together, so outstanding realisations can be listed by buyer at any time.
When an agent collects from the guest and pays net, revenue, commission and the GST on each are easily misstated. Bookings are configured so that the gross sale, the commission expense and the tax are each recorded properly, and the agent statements reconcile at month end.
Buying fish at Thottappally, husk from a society or paddy from a farmer raises questions of documentation, cash limits and TDS. Supplier categories and tax templates apply the correct treatment automatically, and the payment records stand up when the auditor asks.
Case studies
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
An example
It is the last working day of the month at a coir export house between Alappuzha town and S.L. Puram. The accountant opens the bank statement and matches three foreign remittances against their export invoices; the exchange difference posts itself. A yarn purchase from a cooperative society goes in with the right tax treatment. The owner's brother, who runs a small resort near Mararikkulam, sends across the agent statements, and the commissions reconcile against the bookings. By evening the GSTR-1 data is ready for the auditor, who logs in from Kochi and checks it without a single spreadsheet being emailed.
We work with your accounts team and your auditor from the first meeting, usually at your premises, whether that is Alappuzha town, Cherthala or Chengannur. Opening balances and outstanding bills come across from Tally and are reconciled before go-live. The first month-end and the first GST return on the new system are closed with our consultant alongside, after which support moves to the Kochi helpdesk.
Discovery. Your chart of accounts, GST registrations, branches and how the month closes today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Accounts, cost centres, GST and e-invoicing, approvals and the reports your accountant needs.
Data migration. Masters, opening balances and outstanding bills moved from Tally or spreadsheets, reconciled with your accountant.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Coir products and export
Multi-currency invoicing, zero-rated export sales under LUT, duty drawback and other incentives tracked as receivables, bank charges and exchange differences, and input credit records that support refund claims. Shipping bill details are held against each invoice.
Hospitality and resorts
Room, food and activity revenue under the correct tax rates, agent and portal commission accounting, property-wise cost centres for a group with more than one resort, and daily cash and card reconciliation.
Seafood and inland fisheries
Supplier ledgers for agents and boat owners, advances adjusted against supplies, lot-wise purchase costing, export invoicing in foreign currency and TDS where it applies, all in one set of books. Cash payments stay within the limits set by tax law.
In our experience, yes, once he sees the ledgers, trial balance and GST reports in a familiar shape. We involve him early, give him his own login, and export data in the formats he needs.
Yes. Through the India compliance app, e-invoices and e-way bills are generated from the sales invoice itself, and GSTR-1 and GSTR-3B data is prepared from the books.
Yes. Family groups in Alleppey, as the trade still calls the town, commonly hold an export firm, a domestic trading firm and a tourism business. ERPNext keeps multiple companies in one installation, each with its own GSTIN and books, with consolidated reports for the owners.
After a first conversation about your entities, GST registrations, users and the system you use today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how your books, GST filing and month-end run today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Coir cluster, Alappuzha / S.L. Puramcluster
The district's defining traditional industry; the Swasraya coir cluster around Cherthala and Ambalappuzha taluks made yarn and fibre through about 200 consortium units in 2011-12.
The district's defining industry runs through consortium units and cooperative societies, so an exporter's purchases arrive from registered and unregistered suppliers alike, each with its own GST treatment.
Source: dcmsme.gov.inKINFRA Seafood Park, Aroorpark
KINFRA's joint-venture seafood processing park at Aroor on the Ernakulam border; the district industries profile notes it houses the district's only seafood testing lab.
Processors in the park sell abroad in foreign currency and buy catch through agents from several states, which means multi-currency invoicing, realisation tracking and careful supplier documentation in one ledger.
Source: kinfra.orgAngadikkal market, Chengannurmarket
the town's main market; historically the pepper trading point for the eastern district
The eastern district's main market is home to traders whose turnover crosses the thresholds for e-invoicing and audit, and whose Sabarimala-season sales need clean, dated records.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011