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Also serving Alleppey
An Alappuzha business may hold export invoices under LUT, houseboat packages sold through agents and farm purchases in the same set of books; ERPNext keeps accounts and GST correct across them.
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Accounts in Alappuzha are more varied than the size of the firms suggests. A coir exporter invoices in dollars and euros, ships without tax under a letter of undertaking and claims input credit refunds. A resort sells packages through agents who deduct commission before paying. A seafood processor buys from hundreds of small suppliers, many of them unregistered. Each carries GST consequences that Tally handles only with workarounds, and that the auditor sorts out at year end.
ERPNext's accounting covers the general ledger, receivables and payables, multi-currency, bank reconciliation, cost centres, budgets, GST returns data, e-invoicing, e-way bills and TDS, all linked to sales, purchase and stock so that nothing is entered twice. Acube is an Official ERPNext Partner in Kochi. For an Alleppey firm we set up the chart of accounts and tax rules together with your chartered accountant, not around him.
Each foreign invoice must be followed until the money arrives, the bank deducts its charges and the exchange difference is booked. In ERPNext the invoice, the receipt in foreign currency and the gain or loss sit together, so outstanding realisations can be listed by buyer at any time.
When an agent collects from the guest and pays net, revenue, commission and the GST on each are easily misstated. We configure bookings so that the gross sale, the commission expense and the tax are each recorded properly, and agent statements reconcile.
Buying fish, husk or paddy from unregistered suppliers and farmers raises questions of documentation, cash limits and TDS. Supplier categories and tax templates in ERPNext apply the correct treatment automatically, and payment records stand up when the auditor asks.
Coir products and export
Multi-currency invoicing, zero-rated export sales under LUT, tracking of duty drawback and other export incentives as receivables, bank charges and exchange differences, and input credit records that support refund claims. Shipping bill details are held against each invoice.
Hospitality and resorts
Room, food and activity revenue under the correct tax rates, agent and portal commission accounting, property-wise cost centres for groups with more than one resort, and daily cash and card reconciliation. Advance receipts from guests are tracked until the stay.
Seafood and inland fisheries
Supplier ledgers for agents and fishermen, advances adjusted against supplies, lot-wise purchase costing, export invoicing in foreign currency, and TDS where it applies, all feeding the same set of books. Cash payments stay within the limits set by tax law.
We work with your accounts team and your auditor from the first meeting, usually at your premises in Alappuzha. Opening balances and outstanding bills are migrated from Tally and reconciled before go-live. The first month-end and the first GST return on the new system are closed with our consultant alongside, after which support moves to our Kochi helpdesk.
Case studies
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
In our experience, yes, once he sees the ledgers, trial balance and GST reports in a familiar shape. We involve him early, give him his own login, and can export data in the formats he needs. Auditors generally welcome books that are already reconciled.
Yes. Through the India compliance app, e-invoices and e-way bills are generated from the sales invoice itself, and GSTR-1 and GSTR-3B data is prepared from the books. Whether e-invoicing applies to you depends on turnover, which your accountant will confirm.
Yes. Family groups here commonly have an export firm, a domestic trading firm and a tourism business. ERPNext holds multiple companies in one installation, each with its own GSTIN and books, with consolidated reports for the owners. Inter-company transactions are recorded on both sides.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011