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Also serving Alleppey
An Alappuzha owner often runs a resort, a few boats and an export unit together, and learns the results only at year end; dashboards show them every morning.
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Owners in Alappuzha tend to wear several hats. The same family may hold a coir export firm, a resort on the lake and a share in a rice mill, and the head of the family may spend half the year outside Kerala. Information reaches him as phone calls, photographs of registers and an accountant's summary once the month is over. By then the week of poor occupancy, or the order that lost money, is history.
Acube's business intelligence solution gives live, role-based dashboards and scheduled reports drawn from ERPNext and other data sources: drag-and-drop charts, KPI tracking, drill-down from a total to the transactions beneath it, and reports emailed at whatever frequency you choose. For an Alleppey business we begin by agreeing the handful of numbers that actually drive profit, since a dashboard with forty charts informs nobody.
Most operators can tell you how many nights were sold. Few can tell you the revenue and the contribution per available night, by room or boat, after commission. A dashboard combining bookings with costs shows which units and which channels truly make money.
Exporters quote on experience and learn the outcome at the annual audit. Order-wise margin reports, comparing quoted cost with actual material, job work and freight, show within weeks which buyers and products are worth pursuing. Loss-making designs are dropped sooner.
When each report is assembled by an accountant in Excel, it arrives late and is often disputed. Dashboards read directly from the transaction system, so the figure is the same for everyone, and the accountant's time goes into explaining it rather than compiling it.
Hospitality and resorts
Daily occupancy, average rate, revenue per available room, channel mix, advance bookings for the coming weeks, food cost and departmental expenses, compared with the same period last season on a single screen. Houseboat results sit beside the resort's.
Coir products and export
Order book by buyer and shipment month, production progress against delivery dates, order-wise margin, outstanding export realisations, yarn price trends against selling prices, and job-work unit performance on delivery and rejections. Shipments are summarised by destination country.
Kuttanad paddy farming and rice milling
Procurement volumes by day and polder during the season, milling yield by lot and variety, stock of rice and by-products, dues payable to farmers, and working capital position against bank limits. Seasonal borrowing is planned from the same figures.
Dashboards are only as good as the data beneath them, so we begin by checking what your systems actually record. If you run ERPNext, the work is quick. If the data sits in Tally and spreadsheets, we discuss what can be connected and what cannot. KPIs are agreed in a workshop with the owners in Alappuzha or by video call, and refined over the first two months of use.
Case studies
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Yes. Dashboards are web-based and work on a phone or tablet behind a secure login. Scheduled reports can also arrive by email each morning, which many owners prefer, since it takes no effort to check them. A link in the email opens the live chart when more detail is wanted.
It is simplest with ERPNext, because the data model is known and live. The BI layer can also read other databases and imported files. Where the source is a set of manual spreadsheets, we will be candid that the dashboard inherits their delays and errors.
You do. Dashboards are role-based: a resort manager sees his own property, a production head sees orders without margins, and the owners see everything. Access is controlled by user and can be changed by your administrator at any time.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011