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Also serving Alleppey
Alappuzha's schools and colleges, from Cherthala to Chengannur, still run fees, attendance and staff pay on separate registers; an education ERP brings them together for management and parents.
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A parent in the Gulf rings the class teacher to ask about attendance and marks.
The same parent opens the portal, sees attendance, marks, dues and notices, and rings only when it matters.
Fee dues sit in a register that one clerk can read and nobody else can check.
Dues by class and instalment on screen, with reminders and receipts raised from the same record.
Collections are keyed into Tally at month end, and the two sets never quite agree.
Every receipt posts to the ledger as it is taken, so the accounts and the fee register match.
Alappuzha shares Kerala's deep habit of schooling. The district has long-established aided schools, CBSE and ICSE schools run by trusts and churches, arts and science colleges in the town, Cherthala and Mavelikkara, engineering colleges at Chengannur and Pallippuram, and a government medical college at Vandanam. Many parents work in the Gulf and follow their children from a distance, largely by telephone.
Acube's education ERP is built on ERPNext Education, Frappe Learning and ERPNext accounting. It manages admissions and enquiries, student records, programmes and timetables, attendance, assessments and grades, fee structures and online collection, a parent portal, an online learning system, and staff HR and payroll with PF, ESI, professional tax and TDS. For an Alleppey institution one system replaces the fee program, the attendance register and the accountant's Tally.
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An example
It is the first week of June at an aided school near Cherthala. The clerk at the front counter takes an admission, and the division, the bus route and the fee category are chosen on one screen. The receipt prints while the parent waits, and the amount is already in the day's collection. Upstairs a class teacher marks attendance on a tablet before the first period. At noon a father in Doha opens the portal on his phone, sees that his daughter was present and that the second instalment falls due in July, and does not ring the school. The headmistress prints the day's dues list before leaving.
We plan school and college projects around the academic calendar, aiming to have fees and admissions ready before the year opens in June. Configuration is done with your office staff and a small group of teachers. Training is held on campus in Alappuzha, in Malayalam where preferred, and our Kochi helpdesk supports the first fee cycle and examination.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Private and aided schools
Admissions, division allocation, attendance, term examinations and report cards, bus and fee categories, sibling concessions, and management reports for trusts running several schools. Transfer certificates print from the same records.
Arts, science and professional colleges
Programme and semester structures, course registration, internal assessment, fee heads by quota and category, scholarship tracking, hostel fees, and payroll kept separate for aided and self-financing streams.
Tourism and marine vocational institutes
Short-course batches for hospitality and boat crew training, enquiry-to-enrolment follow-up, batch-wise attendance and certification, placement records, and course content online for learners already at work.
Yes. The system works with a payment gateway so parents, including those overseas, can pay by card, net banking or UPI and receive a receipt at once. Payments update the student ledger and the accounts without manual entry.
Salaries paid by the government sit outside the system, but management-paid staff, daily wage workers and guest teachers can be processed in it. Many aided institutions use the ERP mainly for students, fees and accounts.
Report cards and mark lists are built as print formats on the assessment data. We configure your grading scheme and design the format your board or university expects. Bring a sample and we will confirm during discovery what can be matched.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
College of Engineering Chengannurinstitution
engineering college
A long-running engineering campus in the district's east, where semester registration, internal assessment and university returns all draw on the same student record.
Source: alappuzha.nic.inBishop Moore College, Mavelikkarainstitution
arts and science college
An arts and science college of this kind carries aided and self-financing streams side by side, which is exactly the split a fee structure and a payroll have to keep apart.
Source: alappuzha.nic.inSanatana Dharma College, Alappuzhainstitution
arts and science college
A town campus drawing students from across the district needs attendance and scholarship records that a parent or a department can be shown without a search through files.
Source: alappuzha.nic.inCollege of Engineering, Cherthala (Pallippuram)institution
engineering college beside the Industrial Growth Centre
The campus beside the growth centre runs placement and industry contact alongside teaching, and both are easier when student data sits in one place.
Source: alappuzha.nic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011