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Also serving Alleppey
In Alappuzha a fleet is as likely to be houseboats as lorries; either way each vessel or vehicle needs its trips, fuel, crew, licences and repairs tracked.
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Say fleet in Alappuzha and think beyond trucks. An operator at Punnamada may run a dozen houseboats, each with an engine, a generator, air conditioners, a crew, an annual survey and a licence to renew. Seafood processors send insulated vehicles up the coast road to Kochi. Coir exporters move containers. In Kuttanad, harvesters and paddy lorries are hired and despatched across the polders in a window of a few weeks.
Acube's fleet and dispatch solution, built on ERPNext, keeps a master record for every vehicle or vessel with documents and renewal dates, plans trips and assigns crews, logs fuel and maintenance, connects with GPS tracking, records proof of delivery, and reports cost and profit by trip and by unit. For an Alleppey operator we adapt the terms and screens to boats where boats are the business.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Houseboats need valid registration, survey, insurance and pollution certificates, and a lapse can take a boat off the water in peak season. Document records with expiry alerts, sent weeks ahead, turn renewals into a planned task.
Fuel is the largest running expense for boats and trucks alike, and a tempting one to siphon. Logging each fill against engine hours or kilometres gives a consumption figure for every unit, and the outliers stand out within a month.
During the Kuttanad harvest, owners of harvesters and lorries juggle requests from many polders by phone, and machines lose hours moving back and forth. A dispatch board showing requests, locations and machine status lets the operator sequence jobs and bill them accurately.
An example
It is the second week of the Kuttanad harvest and a machine owner near Champakkulam has more requests than machines. On the dispatch board he sees where each harvester finished last night, which committee is waiting, and which machine is due a service. He sequences the day so that no machine crosses the same bund twice, and sends each operator the polder, the contact and the agreed rate by message. As each job closes, the hours are recorded and the bill is raised the same evening rather than reconstructed in September. The lorry taking the paddy to the mill is logged against the same job.
We begin at the jetty or the yard in Alappuzha, listing every unit, its papers and its maintenance history, because that master data carries most of the value. GPS devices already fitted are integrated where the provider permits. Dispatchers and supervisors are trained on site, and we schedule go-live away from the tourist peak and the harvest weeks.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Backwater and houseboat tourism
A record for each boat with certificates, engine and generator service history, crew by trip, fuel and provisioning cost per cruise, breakdown logs, and a profit view by boat that shows which vessels deserve refurbishment.
Seafood and inland fisheries
Trip planning for insulated vehicles from landing centres to plants and onward to the port, driver settlements, delivery timings that matter for temperature, fuel tracking, and cost per consignment charged to the export order.
Kuttanad paddy farming
Scheduling of harvesters, tractors and paddy lorries across padasekharams, hire billing by hour or acre, operator wages, machine maintenance between seasons, and transport of paddy to mills against procurement slips.
Yes, with adaptation. The needs are the same: an asset with documents, crew, trips, fuel and maintenance. We rename and adjust fields, use engine hours in place of kilometres, and add boat items such as survey dates and safety equipment checks.
No. The system is useful for documents, maintenance, trips and cost without it. Where tracking is fitted, location and movement history enrich the trip record. On the backwaters it also helps answer guest and safety queries about where a boat is.
For a single machine, a notebook will do. For owners and agencies handling many machines across several polders, even a short season involves large sums, and proper scheduling and billing usually recover more than the effort they take.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
National Highway 66transport
coastal highway through Aroor, Cherthala, Alappuzha, Haripad and Kayamkulam
Insulated vans and container lorries run this coast road from Aroor and Cherthala towards Kochi, so trip cost and turnaround are measured along one busy stretch.
Source: en.wikipedia.orgThottappally fishing harbourmarket
fish landing centre on NH 66 south of Ambalappuzha, beside the Kuttanad spillway
Vehicles lifting catch from a landing centre work to the boats' timing and not to an office schedule, and a trip record made on the spot is the only accurate one.
Source: en.wikipedia.orgChampakkulam Block Panchayatlocal body
Harvest machinery moves between polders in this Kuttanad block for a few intense weeks, where a dispatch list beats a telephone that never stops ringing.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011