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Also serving Kasargod
In a Kasaragod trading office, two clerks retype supplier bills while the accountant matches bank entries line by line. That is exactly the work AI automation removes.
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Back offices in Kasaragod are lean. A wholesale firm may have an accountant, two billing clerks and the owner's brother handling purchases. There is no spare capacity, so when volumes rise before Onam, Eid or the wedding season, the work is done late or done wrong. Hiring is one answer. Removing the repetitive tasks that eat those people's days is usually the better one.
AI process automation does this inside the systems you already use. Unlike older script-based tools, it can read an untidy document, understand what it is and decide where it goes. We build these automations natively in ERPNext where the client runs it, and connect to other software through secure interfaces where they do not. Every automation has limits you set and a log you can inspect.
Bills from Mangaluru wholesalers, local mills and transporters arrive on paper, by PDF and as phone photos. Automated extraction reads supplier, invoice number, items, HSN and tax, matches them to the purchase order, and drafts the entry. Low-confidence readings are flagged for a person.
With UPI, cards, cheques and NRE transfers all landing in the same account, matching receipts to invoices is slow. Automation proposes matches based on amount, reference and customer pattern, and the accountant confirms them in bulk instead of hunting line by line.
Discounts, credit limit overrides and purchase approvals often wait for an owner who is travelling. Rule-based workflows approve the routine cases automatically within limits he has defined and send only the exceptions to him, with the facts attached.
Wholesale and retail trading
Purchase bill capture, automatic price list updates when a supplier revises rates, reconciliation of card and UPI settlements, and scheduled outstanding statements to customers without anyone pressing send.
Cashew processing
Reading of weighbridge slips and supplier documents into purchase records, automated daily production and yield summaries, and export document sets assembled from the sales order instead of being typed again.
Cooperative societies
Societies dealing in coconut, arecanut and farm inputs handle many small member transactions. Automation posts routine vouchers, prepares member statements and flags unusual entries for the secretary before audit, not after.
We baseline the current process first: how many documents, how long each takes, how often errors occur. That is done with your staff, in part on site in Kasaragod and in part by screen share. The automation is then built in Kochi and run in parallel with the manual process until its accuracy is proven on your own documents. Only then is the manual step retired.
Case studies
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Printed bills in English, Malayalam and Kannada read well. Handwriting is less dependable and varies by writer. We test a sample of your actual documents at the start and tell you which types can be automated now and which should stay manual for the present.
It is designed not to. Extractions below a confidence level you choose are held for review, material actions need human approval, and every automated step is logged. You can see what was done, when and on what basis, which is more than can be said of most manual entry.
We work that out with you in discovery using your own numbers. If a task takes one person an hour a day, automation may not pay. If it takes two people most of the day in season, it usually does. We will tell you either way.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011