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Kottayam trades rubber by day and prints by night; ERPNext gives its dealers, presses and showrooms one set of books that keeps up with both.
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An example
In Erattupetta a dealer's counter opens early with the day's sheet rate set in the price list. Each grower's lot is weighed, graded and entered as it comes, so by mid-morning the owner knows his purchases and stock value at the current rate. A lorry to a manufacturer in Changanassery goes out with an e-way bill raised from the same screen. Down the road a press finishes a run of school textbooks; paper issued, plates and machine hours are on the job card, and the cost is compared with the quote before the next order is priced. On the MC Road a two-wheeler showroom books a vehicle with its financier and accessories on one invoice. Three businesses, one kind of system, all closing their books that evening.
Kottayam is a district of counters and ledgers. A rubber dealer in Erattupetta buys sheet from smallholders every morning at a price that changed overnight. A press in Kottayam town runs jobs for three publishers at once. A two-wheeler showroom on the MC Road books vehicles, finance and service under one roof. Most of them still run on Tally for accounts, Excel for stock and a notebook for everything in between.
ERPNext implementation brings purchase, stock, sales, accounts, HR and payroll into one system, with GST, e-invoice and e-way bill built into the same flow. It is open source, so there is no per-user licence fee to count as the staff list grows. Acube has done this work since 2011 and is an Official ERPNext Partner. We begin in Kottayam the way we begin anywhere: by watching a working day before configuring a screen.
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Dealers in Pala, Kanjirappally and Changanassery buy sheet and latex from many small growers at rates that move daily. When purchases sit in a notebook until evening, margin is a guess. Each lot is entered with grade, weight and rate at the counter, and stock value follows the day's buying.
A press running book work and commercial jobs often learns the true cost of a job after the invoice has gone. Paper issued, plates, machine hours and binding charges are recorded against the job card, so estimate and actual sit side by side before the next quote.
Vehicle and machinery dealers keep sales in one package, spares in another and the workshop on paper. One system lets a booking, its accessories, the service history and the amount due from the financier be seen against the same customer, branch by branch.
Acube has no branch in this district and does not pretend to. We work from Kochi, a short drive away, so discovery workshops, user training and go-live days are done in person at your premises. Configuration and data migration are carried out between visits, and after go-live a named support team is reachable by call and remote access.
Discovery and process review. We sit with your team and map how work actually moves, including the workarounds.
Blueprint and fixed scope. A clear plan, an honest timeline and agreed deliverables, in writing.
Configuration and customisation. Modules, workflows, approval chains, roles and reports set up for your business.
Data migration and integration. Masters and history moved and checked, including from Tally; banking, payments and other systems connected.
Training, go-live and hypercare. Your team tests on real data, we stand beside you at launch, then support takes over.
The scope and timeline are agreed in writing before work starts.
Natural rubber and latex products
Grade-wise and lot-wise stock of sheet, scrap and latex, purchase from growers and societies with weighment details, sales contracts to manufacturers, and receivables tracked by buyer so credit given in a rising market does not go unnoticed.
Publishing and printing
Title-wise stock across the godown and the distributors, job cards for the press, paper consumption against each job, royalty and returns handled in the accounts, and GST invoicing for both book sales and print services.
Automobile and machinery dealerships
Vehicle stock by chassis and engine number as serial items, spares with reorder levels, workshop job cards, and branch-wise accounts for showrooms in Kottayam town, Changanassery and Pala that close into one company.
Yes. Buying and selling rates are entered per transaction or kept in dated price lists, so each lot carries the rate it was bought at. Stock valuation and margin reports then reflect real purchase cost and not an average somebody worked out at month end.
Tally keeps good books but it does not run the counter, the godown or the workshop. ERPNext does the accounts as well, with GST returns data, e-invoice and TDS, and ties them to stock and sales. Ledgers, opening balances and outstanding bills are moved across and reconciled with your accountant.
We go wherever the work happens. Discovery, training and go-live are done on site across the district, including Pala, Changanassery, Ettumanoor and Kanjirappally. Routine configuration and support are handled remotely from Kochi, which is quicker for small changes.
After a first conversation about your processes, branches, users and the systems you run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how your business runs today, which processes should go live first and what you use now. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Kottayam rubber trademarket
the district is India's main natural-rubber producing area and a trading centre for rubber and spices; the Rubber Board is headquartered here
India's main natural-rubber producing district trades sheet, latex and scrap daily at moving prices; lot-wise purchase entry with grade and rate is what an implementation here must get right first.
Source: industry.kerala.gov.inErattupetta townmarket
trading centre for spices, rubber and areca nut from the eastern hills
Spices, rubber and areca nut come down from the eastern hills to Erattupetta; traders there need purchase by weight with deductions and multi-commodity stock in one system.
Source: en.wikipedia.orgIndustrial Development Plot, Poovanthuruthupark
The district's largest state-run industrial plot, near the KSEB station: about 41 acres, 224 plots, fully allotted; the 2017 DIC survey counted around 214 working units
The district's largest state-run plot, near the KSEB station, holds small manufacturers who move from Tally and Excel to a system that joins stock, production and accounts.
Source: industry.kerala.gov.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011