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Also serving Palghat
Shift workers in Kanjikode, seasonal hands in the rice mills and drivers on the road make payroll in Palakkad anything but uniform; HR software has to handle each properly.
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A Palakkad employer seldom has one kind of worker. The factory has permanent staff on monthly pay, contract labour supplied by an agency, and trainees. The mill doubles its headcount for the procurement months and sheds it afterwards. The transport firm pays drivers a salary plus trip batta. Attendance arrives from a biometric device, a muster roll and a supervisor's word. Turning that into a correct payslip and correct PF and ESI returns, every month, is heavy work.
ERPNext HR and payroll brings the employee record, attendance, leave, shifts, overtime, salary structures, statutory deductions, loans and advances, and full-and-final settlement into one place, connected to accounts. PF, ESI, professional tax and TDS are calculated by rule. Employees can see payslips and apply for leave on their phones. For a Palghat firm, it replaces the payroll spreadsheet that only one person understands.
Rotating shifts, night allowances and overtime are worked out by hand from punch reports, and workers dispute them. With biometric punches imported, shifts assigned and overtime rules defined, the calculation is consistent and each worker can see how his figure was reached.
Mills take on loading and drying workers for a few months. They are often paid in cash with thin records, which is a risk at inspection time. Quick onboarding, daily or weekly wage processing, and proper registers give the mill a clean record without slowing the work.
Batta, halting allowance and incentives depend on trips run, and advances are given on the road. Settling these from memory causes disputes and leakage. Trip-linked additional pay and advance recovery in the payroll run make every driver's statement explainable.
Manufacturing and engineering (Kanjikode)
Shift rosters, biometric attendance integration, overtime rules, contract labour records kept alongside the contractor's bills, and statutory registers and returns data for PF and ESI.
Rice milling and agro-processing
Fast enrolment of seasonal workers, piece-rate and daily wage structures, weekly payment runs, and headcount and wage cost reports by godown and season for the owner.
Logistics and warehousing
Salary plus trip-based allowances for drivers, advance and expense recovery, licence and medical fitness expiry reminders, and attendance for warehouse staff working round-the-clock shifts.
Payroll is sensitive, so we move carefully. Your HR or accounts person in Palakkad works with our consultant to set salary structures and statutory rules, and the first few payrolls are run in parallel with your old method until the figures match exactly. Biometric devices are connected during a site visit from Kochi. Routine queries afterwards are handled remotely, usually the same day.
Case studies
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Yes. Salary components are set up with the current PF and ESI rules and Kerala professional tax slabs, and TDS is computed from the employee's declared regime and investments. When rules change, we update the structures under support. The outputs match what your consultant needs for the monthly returns.
You can record contract workers, their attendance and the contractor they belong to, without putting them on your payroll. That lets you check the contractor's bill against actual attendance and keep the registers a principal employer is expected to hold. For a large Kanjikode unit, that check alone is worth having.
Through a simple mobile login, or a payslip sent as a document on WhatsApp by your HR, or a kiosk tablet at the time office. We set whichever suits the workforce. Screens can carry Malayalam labels, which helps in plants where English is not the floor language.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011