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Also serving Palghat
Goods entering Kerala through the Gap are often broken down and redistributed from Palakkad; distributors here need tight control of stock, credit, schemes and van routes.
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Palakkad's wholesalers sit at a natural break point. FMCG stockists receive full loads from company depots in Coimbatore and Kochi and supply shops from Pattambi to Kollengode. Rice and provisions wholesalers in the town's market supply retailers and caterers. Fertiliser, seed and pesticide dealers serve the paddy belt with a selling season measured in weeks. Spare parts distributors serve workshops along the highway. All work on thin margins where a missed scheme claim or a bad debt wipes out a month.
ERPNext for distribution manages the cycle: purchase with schemes and free goods, batch and expiry-wise stock, price lists by customer class, sales orders from salesmen's phones, van loading and delivery, GST invoicing with e-way bills, credit limits, collections and claim tracking with principals. Multiple godowns and branches run on one database. The owner of a Palghat distribution house can see at any moment what is in stock, what is owed and what each route earned.
Principals announce schemes, the distributor passes them to retailers, and the claim is compiled later from invoices. Much of it is never filed or is rejected for want of proof. Schemes set in the system apply automatically on invoices and accumulate into a claim statement with supporting bills.
Salesmen extend credit to keep the counter happy, and the owner learns of a problem when a shop closes. Credit limits and overdue days enforced at order entry, with an approval route for exceptions, and a collection list by beat each morning keep receivables in hand.
An agri-input dealer who over-buys for the sowing season carries dead stock for a year. Sales history by item and season, combined with open orders and current stock, guides purchase quantities, and ageing reports push slow lines out before the season ends.
FMCG and food processing
Stockists and super-stockists handling several principals, with company-wise stock and schemes, beat-wise order taking, van sales, damage and expiry returns, and claim reconciliation.
Paddy and agriculture
Fertiliser, seed and pesticide dealers with batch and licence-related records, farmer credit until harvest, season-wise planning and sub-dealer networks across the villages.
Automobile components and rubber goods
Spare parts, tyre and lubricant distributors with large part catalogues, superseded and alternate parts, workshop credit accounts and fast-moving item analysis by vehicle model.
A distribution go-live is planned around your slowest week. We visit Palakkad from Kochi to study order taking, godown picking and delivery, then load items, price lists, schemes and customer balances with your staff. Salesmen are trained on the ordering app on their own beats. On the first live day we are in the godown with you. Thereafter support is remote and quick, because a distributor cannot wait.
Case studies
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Yes. A mobile app or the mobile browser shows each shop's outstanding amount, last orders and applicable schemes, and the order reaches the godown at once for picking. Credit checks apply at that point. For beats with poor signal we plan how orders are held and synced.
Yes. Stock, purchases, sales, schemes and claims can be analysed by principal, and profitability reported for each. Some distributors run principals as separate cost centres and some as separate companies within the same system. We recommend a structure after looking at your agreements and GST position.
Often it cannot, because many companies insist on their own distributor system for secondary sales reporting. ERPNext then runs your actual business, and we arrange imports or integration so that data is not keyed twice. We check each principal's requirement before proposing anything.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011