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Also serving Palghat
Every lorry entering Kerala by the Palakkad Gap passes Walayar, and the district's fleet owners need to know what each trip earned after diesel, tolls and batta.
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Transport is in Palakkad's geography. The Gap is the main road and rail corridor between Kerala and Tamil Nadu, and the district is full of businesses that live on it: lorry owners carrying cement, steel and FMCG inward and rice, rubber goods and engineering output outward, tanker operators, parcel services, and factories and mills with their own vehicles. Most know their monthly diesel bill. Few know which vehicle, route or customer actually makes money.
Fleet and dispatch management on ERPNext links each trip to its vehicle, driver, customer and costs. It holds the vehicle master with permits, insurance, fitness and tax due dates, plans trips and assigns loads, records fuel, tolls, driver advances and expenses, integrates with GPS devices for location and distance, captures proof of delivery, schedules maintenance and tyre changes, and raises the freight invoice. Profit is reported per trip, per vehicle and per route, in the same books as the rest of the business.
Fuel is the largest cost and the easiest to lose. Fills are recorded against the trip and compared with GPS distance and the vehicle's expected mileage. A lorry that drinks more than its sisters on the same Coimbatore run stands out in the report, and the conversation with the driver has facts behind it.
A permit, insurance policy or fitness certificate expires and the vehicle is stopped at the check post with a load on board. Expiry dates held against each vehicle trigger reminders well ahead, and a dispatcher is warned before assigning a vehicle whose papers are about to lapse.
Advances are given for diesel, tolls, loading and food, and settled when the driver returns, often days later and from memory. Trip-wise advances and expense claims with bills attached, settled against a standard batta, close each trip cleanly and post to accounts.
Logistics and warehousing
Trip planning and freight billing for lorry operators on the Kerala and Tamil Nadu lanes, return load tracking to cut empty running, consignor-wise profitability and receivable follow-up.
Rice milling and agro-processing
Own and hired vehicles for paddy collection from villages and rice delivery to dealers, hire charges checked against trips actually run, and transport cost added to each lot's landed cost.
FMCG and food processing
Route-based secondary distribution with delivery sequence, van loading against invoices, proof of delivery on a phone, and cost per drop compared across routes.
We begin at your transport office, watching how loads are booked, vehicles assigned and drivers settled. Masters for vehicles, drivers, routes and rates are loaded with your dispatcher. GPS integration is tested with your present device provider. Consultants from Kochi are with you in Palakkad for training and the first days of live trips. Drivers are shown the mobile app in Malayalam or Tamil. Support continues remotely.
Case studies
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
GPS tells you where the vehicle is. It does not tell you whether the trip made money, whether the driver's advance was settled, or when the insurance falls due. Fleet management uses the GPS feed as one input and adds the commercial and maintenance record around it. Your existing devices can usually be retained.
Yes, in a lighter form. A Kanjikode plant or a mill with its own lorries benefits from document reminders, fuel and maintenance records and trip logs, and from knowing what own transport costs compared with hiring. It runs as part of the same ERPNext as stores and accounts.
Yes. Market vehicles are recorded per trip with the agreed hire, advances and balance payable, and TDS where applicable. Trip profitability then covers both own and hired vehicles, which helps a Palghat operator decide when to buy another lorry and when to keep hiring.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011