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A rubber godown in Nattakom, a book store-room in Kottayam town and a spice shed in Pala share one question: what exactly is in there, and what is it worth today?
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Stock is where Kottayam's money sits. Sheet rubber bought across a season, waiting for the price. Stacks of titles that may or may not sell this year. Pepper and nutmeg drying and losing weight by the week. In each case the owner's real position depends on quantity, grade, age and location, and in most firms those four facts live in a godown keeper's register that reaches the accounts desk late.
ERPNext inventory gives every item a live balance by warehouse, with batch and serial tracking, multiple units of measure, valuation by FIFO or moving average, reorder levels, stock transfers between locations, and stock reconciliation for counts. Barcode scanning speeds receipt and dispatch. Because stock and accounts share one ledger, the value in the balance sheet is the value in the godown, not an estimate made at year end.
Rubber sheet and spices lose moisture in storage, so the quantity sold is less than the quantity bought. Without a recorded process loss, the books show phantom stock. We set up reconciliation entries and loss norms so shrinkage is measured and visible.
Value differs sharply between grades, but stock is often recorded as one item. Item variants or batches by grade, with separate bins, let the system report how much of each grade you hold and at what cost.
Goods lie at the main godown, a rented shed, the transporter's yard and with consignment agents. Each becomes a warehouse in ERPNext, and transfers between them are recorded, so nothing is double-counted or forgotten.
Natural rubber and latex products
Lot and grade-wise stock of sheet, scrap and latex across godowns, weighment at receipt and dispatch, moisture loss tracking, and ageing reports that show how long each lot has been held.
Publishing and printing
Title-wise stock across the main warehouse, branch shops and distributors, consignment stock tracking, returns handling, and slow-moving title reports to guide reprints and clearance.
Plantation agriculture (rubber, spices)
Batch-wise stock of pepper, nutmeg, cardamom and other hill produce with purchase source recorded, drying and cleaning losses captured, and packed goods tracked separately from bulk.
We begin in the godown, not at the computer. For Kottayam clients that means a visit to see how goods arrive, are weighed, stacked and leave, and who writes what. Warehouses, items and units are configured in Kochi, opening stock is counted with your team, and we are present for the first days of live receipts and dispatches.
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Yes. Gross weight, deductions and net weight can be captured on the purchase document, with rate applied to the net. Custom fields cover local practices such as moisture or quality cuts, and the weighbridge or scale slip number can be recorded for reference.
Not necessarily. A single-location trader uses fewer features but gains the same benefit: a stock figure that can be trusted and is tied to the accounts. The setup is simpler and quicker than for a multi-location firm.
You count a section, enter the figures, and ERPNext shows the differences and posts the adjustment once approved. Regular cycle counts of a few items at a time replace the dreaded annual count, and barcode scanning makes them faster.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011