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Kottayam's hospitals, presses and bank branches own costly equipment that is rarely counted; asset software records where each item is, who holds it and what it is worth.
Trusted by 200+ organisations across India & overseas — including
Think of what a large Kottayam hospital owns: scanners, ventilators, monitors, beds, generators, laboratory analysers, all moving between wards and sent out for repair. A newspaper press has machines worth more than its building. A cooperative bank has safes, counting machines, computers and furniture across its branches. The fixed asset register for all this is typically a spreadsheet updated at year end by the accounts department, from memory and old invoices.
ERPNext asset management gives each asset a record from purchase to disposal: category, location, custodian, warranty, insurance and documents. Depreciation is calculated automatically by straight line or written down value and posted to the ledger. Maintenance schedules, AMC dates and repair history are tracked, with downtime logged. Barcode or RFID tags make physical verification quick, and transfers, revaluation and scrapping are recorded with proper accounting entries.
Auditors ask to see an asset and nobody can find it, or find three that are not in the register. Tagging every item and verifying by scan produces a register that reflects what is physically present, by room and custodian.
A generator or a critical medical device fails because its service was missed. Preventive schedules raise a task before the due date, and the history shows which equipment is costing more to keep than to replace.
Manual depreciation schedules break when assets are added mid-year, transferred or sold. System-calculated depreciation handles these events by rule and keeps book value in the ledger equal to the register.
Education and healthcare
Biomedical equipment with calibration and AMC dates, custody by department, and a condemnation workflow for hospitals; laboratory, computer and library assets by department for colleges facing accreditation checks.
Publishing and printing
Presses, binding lines, pre-press systems and delivery vehicles recorded with maintenance history and downtime, insurance values kept current, and spares for critical machines linked to the asset.
Banking and cooperative finance
Branch-wise registers of safes, counting machines, IT equipment and furniture, transfers between branches recorded, and annual verification completed by scanning tags instead of ticking a printed list.
The first task is a physical count, and it is done together. Our people come to your site in Kottayam, help tag and record assets room by room with your staff, and reconcile the result with your books. Configuration and depreciation setup happen in Kochi. After that, verification becomes a routine your own people run with a handheld scanner.
Case studies
Biotech Research Society, India (BRSI)
BRSI — Association Management Software for a National Scientific Society
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Barcode labels are simple and suit most campuses and branch networks, where assets are verified once or twice a year. RFID, on Zebra hardware, suits large or fast-moving estates where items must be found or counted without line of sight. We advise after seeing your site.
Yes. An asset can carry more than one depreciation schedule through finance books, so book depreciation and tax depreciation are calculated separately from the same record. Your auditor in Kottayam receives both schedules from the system.
They are taken on at the values in your existing books, or at an assessed value where no record exists, with the basis noted. The physical count establishes what is there, and your accountant and auditor agree the opening figures before go-live.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011