Loading…
Loading…
Latex tankers leaving the estates, newspaper vans leaving the press before dawn and college buses on winding routes: Kottayam moves on wheels that few owners can see.
Trusted by 200+ organisations across India & overseas — including
Transport in Kottayam is tied to its trades. Tankers and lorries carry latex and sheet from the collection centres of Kanjirappally and Pala to factories and to buyers outside the state. Newspaper vans fan out from the presses in the small hours on fixed, unforgiving schedules. Schools, colleges and hospitals run buses and ambulances. Most of these fleets are side operations of a larger business, managed by one supervisor with a diary and a phone.
ERPNext fleet and dispatch management keeps a master for every vehicle with its documents, insurance, permit, fitness and service history, and warns before anything expires. Trips are planned and assigned to drivers, with loads, routes and expenses recorded. Fuel, tyres, maintenance and breakdowns are logged per vehicle. GPS integration feeds live location and distance into the trip record, and cost per trip, per vehicle and per kilometre comes out of the accounts.
A lapsed permit, insurance or fitness certificate is found at a check post, with a fine and a held consignment. Expiry dates stored against each vehicle trigger reminders well ahead, to the person responsible for renewal.
Drivers submit fuel bills, and nobody compares litres with kilometres. When each fill and the GPS distance are recorded, mileage per vehicle and per driver becomes a report, and the outliers are obvious.
Owners know the monthly transport bill but not what one delivery to Kochi or Coimbatore costs. Trip-wise fuel, driver allowance, tolls and a share of maintenance give a figure that can be set against freight earned or charged.
Natural rubber and latex products
Tanker and lorry trips from collection centres to factories and outside buyers, e-way bill linked to the trip, driver settlements, and cleaning and maintenance records for latex tankers.
Publishing and printing
Fixed early-morning distribution routes with departure and drop times logged, route-wise cost against copies delivered, and quick reassignment when a vehicle fails before dawn.
Education and healthcare
School and college bus routes with stops, student lists and driver details, document and fitness compliance for every bus, and ambulance availability and trip logs for hospitals.
We meet your transport supervisor and drivers in Kottayam, since the system must suit people who are rarely at a desk. Vehicle and route masters are loaded in Kochi, GPS devices you already use are connected where their provider allows, and drivers are shown the mobile steps in Malayalam. The first weeks of trips are reviewed together to settle the routine.
Case studies
Biotech Research Society, India (BRSI)
BRSI — Association Management Software for a National Scientific Society
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Usually not. If your GPS provider offers an API, location and distance data can be pulled into ERPNext trip records. Where a provider is closed, we discuss alternatives. The value comes from joining GPS data to trips, fuel and cost, which trackers alone do not do.
For a small fleet the gain is mostly in compliance reminders, maintenance history and fuel control. If transport is a side activity of a Kottayam business already on ERPNext, fleet records are a modest addition and do not need a separate project.
Yes. From a phone the driver can log fuel, tolls and other trip expenses with a photo of the bill. The supervisor approves them, and the settlement against the driver's advance is prepared without collecting slips at month end.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011