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Also serving Secunderabad
Hyderabad's hospitals, research campuses and hotels own thousands of movable assets, and a register that knows location, custodian and next service date is worth far more than the ledger entry.
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The city's large employers are heavy with equipment. A hospital in Banjara Hills holds ventilators, monitors and beds of high value. A technology company in Gachibowli issues a laptop, monitor and headset to every joiner, and joiners change often. A hotel near Begumpet carries kitchen plant, furniture and electronics in every room. Accounts lists all of it. Very few people can say where any of it is.
Our asset solution on ERPNext keeps one record per asset for its whole life: purchase, capitalisation, location, custodian, warranty, insurance, maintenance, transfer, depreciation and disposal. Barcode or RFID tags turn physical verification into a scanning round. Preventive maintenance schedules and AMC dates raise reminders and work orders. Depreciation posts to the ledger, so the register and the books agree.
In a city where people change employers often, what was issued at joining is not always returned at exit. Custodian records tied to the employee, and an exit checklist listing everything a person holds, make recovery part of the process rather than a favour.
Auditors want physical verification, and a team walks the building with a printout for weeks. Tagged assets and handheld scanners bring that down to a few days, and the mismatch list is short enough for somebody to actually investigate each line.
A chiller, a generator or a diagnostic machine fails because its service was overdue. Maintenance schedules and AMC expiry alerts on each asset keep servicing on a calendar, and downtime logs show which assets have quietly become unreliable.
Case studies
DSV Global Transport and Logistics
DSV — ERPNext Asset Tagging Cut Untraceable Assets 21%
Nael General Contracting LLC
Nael General Contracting — One ERPNext System Cut Procurement Cycle Time 35%
Kochi Metro Rail Limited (KMRL)
Kochi Metro (KMRL) — ERPNext Property & Lease Management, Zero Paper
An example
Audit week, and a science campus store in Habsiguda opens at eight. Two staff start on the first floor with handheld scanners. Each tag reads in a second, the asset shows its custodian and its last service, and anything found in the wrong room is transferred on the spot with a reason. By mid-morning the first block is done. The list of items not found runs to a dozen lines instead of a hundred, and every one of them has a last known holder to ask. In the store office the maintenance screen shows three instruments with calibration due this month, and the work orders go out before the auditors think to ask.
We configure asset systems for Hyderabad organisations from Kochi, importing your present register and cleaning it first, since duplicates and vague descriptions are the norm. The tagging round happens on your premises. We can guide your own team through it or send people for the first phase, by agreement. Where RFID is chosen, it starts as a pilot on one asset class.
Discovery. Your assets, locations, custodians and maintenance routine.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Asset registers, movements, custody, maintenance schedules and depreciation.
Data migration. Asset records with locations, custodians and book values.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Healthcare & hospitals
Equipment registers by location and custodian department, calibration and service history, AMC and warranty dates, and an audit trail that stands up to accreditation visits and insurance claims.
Pharmaceuticals & biotech
Laboratory instruments with calibration due dates, qualification records held against the asset, and movement between laboratories recorded, so a quality auditor can trace any instrument's history.
Hospitality & tourism
Room-wise and department-wise registers, kitchen and laundry plant maintenance, furniture tracked through refurbishment, and clean records when assets move between properties.
Barcodes cost less and suit assets verified occasionally, one at a time. RFID suits large numbers, frequent audits and assets that move, because many tags read together without line of sight, and the hardware we work with is Zebra. Most organisations end up using both, by asset class.
Yes. Straight-line and written-down-value methods are supported, schedules are generated per asset and entries post to the general ledger automatically. Revaluation, impairment, transfer and disposal are recorded with their accounting effect, so the register reconciles to the balance sheet.
Yes. Each asset carries a location and a custodian, and transfers between locations are recorded with approval. Verification runs site by site, while management sees value, maintenance cost and ageing for one site or for the whole group.
After a first conversation about your assets, sites and how they are tracked today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about what you track, across how many sites, and how it is recorded now. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
CSIR-CCMB, Habsigudainstitution
central life-sciences research laboratory founded 1977, on the Uppal Road science campus
A research campus of this kind runs on instruments with calibration and service cycles, and asset records carrying the last calibration date and the custodian are what an audit of a laboratory actually needs.
Source: en.wikipedia.orgGenome Valley, Shamirpetpark
Biotech and pharma R&D and manufacturing cluster of roughly 2,000 acres in three phases at Shamirpet and Turkapally, started 1999; vaccines, contract research and clinical trials; Medchal-Malkajgiri district.
Biotech and contract research units hold costly analytical equipment across several buildings, where transfers between laboratories have to be recorded rather than remembered by whoever moved the trolley.
Source: en.wikipedia.orgOsmania Universityinstitution
state university founded 1918; a large affiliating system with a 1,600-acre main campus
A large affiliating university and its colleges hold laboratory, library and hostel assets across many departments, the classic case for tagged verification instead of a departmental register.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011