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Also serving Secunderabad
Hyderabad's night-shift staff cabs, medicine vans and tourist coaches are run from a desk with a phone and a whiteboard; fleet software ties every trip to a vehicle, a driver and a cost.
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Employee transport for the technology sector is one of the city's largest fleet businesses, working through the night on routes that change with every roster. Around it run the vans carrying medicines from distributors to chemists, school buses, tourist coaches on the Charminar and Golconda circuit, and ready-mix trucks feeding construction sites past Gachibowli.
Most of these fleets are still managed on paper. Our fleet and dispatch solution on ERPNext keeps a master record for each vehicle and driver, plans and allots trips, logs fuel and maintenance, takes a feed from your GPS devices, captures proof of delivery, and works out cost and profit by trip, vehicle, route and client.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Insurance, permits, fitness certificates and driver licences expire on different dates across dozens of vehicles, and one lapsed paper takes a vehicle off the road at a checkpoint. Reminders held against each vehicle and driver record stop that happening a second time.
Fuel is the largest running cost and mileage is rarely compared between vehicles. Fuel logs set against trip kilometres show the vehicle or the route where consumption is out of line, which is where the questions should start.
Corporate transport contracts are billed on trips, kilometres and slabs, compiled at month end from paper. Trips recorded as they happen turn the invoice into a report, and the disputes that used to follow it mostly disappear.
An example
Ten at night and the depot gate opens. The dispatcher has not made a single call: the roster for the night shift came from the client that afternoon, routes were built against it, and each driver has his trip on his phone with the pickup order. One cab is off the road for a brake job, so the system offers an attached vehicle from the vendor list and the swap is logged. Pickups are marked as they happen. By two in the morning the last drop is closed and the trip sheet exists already. At month end the client is billed from those records, and the vendor is paid from the same ones.
Fleet projects for Hyderabad operators are configured from Kochi, including a feed from the GPS units already in your vehicles where the provider offers an interface. We ask for a day in your dispatch room early on, because the real rules of allocation live in the dispatcher's head and never in a document. Driver app training is short, practical and in the language your drivers prefer.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Information technology & ITES
Shift rosters for campus cabs, trip records with location history, attached vendor vehicles managed beside your own, and client billing drawn from completed trips with the safety details a corporate contract requires.
Pharmaceuticals & biotech
Delivery runs from city godowns to chemists and hospitals, route-wise dispatch planning, proof of delivery on the driver's phone, and cost per drop so a distant route is priced for what it costs.
Hospitality & tourism
Coach and car schedules for sightseeing circuits and airport transfers, driver duty and allowance records, and a clear view of which vehicles actually earn through the season.
Usually. If your provider offers data access through an interface, and most do, live location, trip distance and geofence events attach themselves to the trip record. We check compatibility with your device vendor before that integration goes into the scope.
That is common and it is handled. Vendor vehicles are recorded with their owners, trips are tagged to them, and payable statements come from completed trips at agreed rates. Your own and attached vehicles can then be compared on cost and reliability.
That is the point of it. Revenue per trip is set against fuel, driver cost, tolls, maintenance and vendor payments to give profit by vehicle, route and client. Operators often find that one busy contract contributes very little once everything is counted.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Mahatma Gandhi Bus Station (MGBS), Gowligudatransport
the main TGSRTC intercity bus terminal, 79 platforms on about 20 acres by the Musi, with a metro interchange
The main intercity bus terminal, where operators turn coaches around on a tight schedule and duty rosters, fitness dates and trip costing decide whether a route makes money.
Source: en.wikipedia.orgJubilee Bus Station (JBS), Secunderabadtransport
the second intercity bus terminal, 18 platforms, near Parade Ground metro
The second intercity terminal on the north side, so fleets working both ends of the city need one view of vehicle availability rather than two whiteboards in two offices.
Source: en.wikipedia.orgRajiv Gandhi International Airport, Shamshabadtransport
international airport about 24 km south of the city, opened 2008; handled over 29 million passengers and about 1.68 lakh tonnes of cargo in 2024-25
Airport transfers run far from the centre and at odd hours, so cost per trip and driver duty hours matter more here than on any short city route.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011