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Also serving Secunderabad
Hyderabad's night-shift employee cabs, medicine delivery vans and tour coaches run on phone calls; fleet software ties every trip to vehicle, driver and cost.
Trusted by 200+ organisations across India & overseas — including
Stand on the road out of HITEC City at shift change and watch the cabs. Employee transport for the information technology sector is one of Hyderabad's largest fleet businesses, working through the night on routes that change daily. Add the vans carrying medicines from distributors to chemists, school buses, tourist coaches doing the Charminar and Golconda circuit, and ready-mix trucks feeding construction sites.
Most of these fleets are managed from a desk with a phone, a whiteboard and a ledger. Our fleet and dispatch solution, built on ERPNext, keeps a master record for each vehicle and driver, plans trips and assigns them, logs fuel and maintenance, integrates GPS tracking, captures proof of delivery, and works out cost and profit per trip, vehicle and route.
Insurance, permits, fitness certificates and driver licences expire on different dates across dozens of vehicles, and a lapsed paper can take a vehicle off the road at a checkpoint. Reminders against each vehicle and driver record prevent that.
Diesel is the largest running cost, yet mileage is rarely compared across vehicles. Fuel logs set against kilometres per trip reveal the vehicle or route where consumption is out of line, which is where the questions should begin.
Corporate transport contracts are billed on trips, kilometres and slabs, all taken from paper trip sheets at month-end. When trips are recorded in the system as they happen, the invoice is generated from data and disputes reduce.
Information technology & ITES employee transport
Shift-wise rostering of cabs for campuses in Gachibowli and Madhapur, trip records with GPS history, vendor vehicle management, and client billing drawn from completed trips with safety-related trip details preserved.
Pharmaceuticals & biotech distribution
Delivery runs from city godowns to chemists and hospitals, route-wise dispatch planning, proof of delivery captured on the driver's phone, and cost per drop so that distant routes are priced correctly.
Hospitality & tourism
Tour operators and hotel transport desks schedule coaches and cars for sightseeing circuits and airport transfers, track driver duties and allowances, and see which vehicles actually earn during the tourist season.
Fleet projects for Hyderabad operators are configured remotely from Kochi, including integration with the GPS devices you already have where the provider offers an API. We like to spend a day in your dispatch room early in the project, because the real rules of allocation live in the dispatcher's head. Driver app training is kept short and practical, in the language your drivers prefer.
Case studies
Kochi Metro Rail Limited (KMRL)
Kochi Metro (KMRL) — ERPNext Property & Lease Management, Zero Paper
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Usually, provided your GPS provider offers data access through an API, which most do. Live location, trip distance and geofence events are then attached to the trip record in ERPNext. We confirm compatibility with your device vendor before committing to the integration.
Yes. Vendor vehicles are recorded with their owners, trips are tagged to them, and payable statements are generated from completed trips on agreed rates. Your own vehicles and attached vehicles can be compared on cost and reliability in the same reports.
That is the main point. Revenue per trip is set against fuel, driver cost, tolls, maintenance and vendor payments, giving profit by vehicle, route and client. Operators often discover that one or two busy contracts contribute very little once everything is counted.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011