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Also serving Calicut
A Kozhikode trader with a wholesale desk, a retail counter and an export line often keeps three sets of books; ERPNext accounting with GST keeps one.
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Accounts in most Kozhikode firms are kept well, but late. Bills are entered after the day's trading, bank statements are matched at month end, and the auditor's office pieces together GST returns from exports sent by email. The owner gets a clear picture of profit some weeks after the period closes, by which time the decisions that figure should have informed have already been made.
ERPNext accounting posts ledgers from the transactions themselves. A sales invoice updates receivables, stock and tax at once. GST invoices, e-invoices, e-way bills and TDS are handled inside the same system, with multi-branch and multi-company books, cost centres, bank reconciliation and standard financial statements available on any day, not only at month end.
When billing software and accounts are separate, every return begins with exporting and cleaning data. With billing and ledgers in one place, the GST reports are drawn directly from posted invoices and the mismatch list shrinks to genuine supplier issues.
Retailers across the district buy on credit, and the true outstanding often lives in the salesman's pocket diary. Customer-wise ageing, credit limits and payment reminders bring the position onto the screen of whoever is about to bill the next order.
It is common here for a family to run a proprietorship, a partnership and a company side by side. Multi-company accounting keeps each entity's books separate for tax, while giving the family a consolidated view of cash and profit.
Wholesale and retail trade
Branch-wise and counter-wise profit, scheme and discount accounting, daily cash and bank position, and e-way bills raised along with the invoice for consignments leaving the city.
Spices and coffee trading
Multi-currency invoices for exports, commission and brokerage accounts, purchase from unregistered growers handled correctly for tax, and stock valuation by lot feeding the accounts.
Furniture and hardware
Customer advances tracked against made-to-order jobs, supplier bills matched with goods received, and input credit on hardware purchases reconciled against what suppliers have filed.
Your accountant and your auditor are part of the project from the first meeting, which we hold at your Kozhikode premises. The chart of accounts, tax templates and opening balances are agreed with them, not imposed. We configure and migrate from Kochi, return to train the accounts team on their own data, and stay close through the first month-end and the first return filed from the new system.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Opening balances, outstanding bills, stock and masters are migrated and reconciled. Detailed past transactions usually remain in Tally for reference, since re-entering years of vouchers adds cost without much benefit. Your auditor can continue to open the old data whenever needed.
Yes. Through the India compliance features, e-invoices and e-way bills are generated from the sales invoice screen, and the reference numbers are stored against the document. For a Calicut distributor dispatching many consignments a day, this removes a separate portal step.
Yes. Because entries arise from sales, purchase and payment transactions made by operational staff, the accountant's role shifts from data entry to review. Many smaller firms find this the most practical benefit of all.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011