Loading…
Loading…
Also serving Calicut
Goods leave Kozhikode each morning for the coast, the ghat road and the interior, and most owners learn what a trip actually cost only when the fuel bill arrives.
Official ERPNext Partner · 100+ ERP projects · Since 2011
Or call +91 62358 66111
Photo: Keerikkadanjose · CC BY-SA 4.0, cropped · via Wikimedia Commons
Trusted by 200+ organisations across India & overseas — including
Geography decides fleet work here. NH 66 runs the coast, NH 766 climbs to Wayanad and Bengaluru, NH 966 goes inland towards Palakkad, and a lorry on the ghat burns fuel that a coastal beat never will. Comparing the two on a single average is how an owner concludes that every vehicle is doing fine while one of them is not.
Fleet and dispatch management on ERPNext keeps a record per vehicle for insurance, permit, fitness and service history, plans trips and assigns drivers from one board, logs fuel and mileage, takes in GPS location where devices are already fitted, and captures proof of delivery on the driver's phone. Cost per trip, per vehicle and per route then comes out of the accounts rather than an estimate.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Insurance, permit, fitness and pollution certificates fall due on different dates across a mixed fleet, and one lapse is discovered at a check post. Each document sits on the vehicle record with a reminder well ahead of the date.
Slips are collected, totalled and paid. Nobody compares litres against distance for that vehicle on that route. Logged against the trip, fuel gives a mileage figure per vehicle, and an unexplained drop becomes a question asked the same week.
The driver rings to say the load was handed over, and the signed challan surfaces days later, by which time a shortage is nobody's fault. Proof of delivery captured on the phone, with a signature and photograph, closes the trip when it closes.
An example
Half past five, and the yard is loading. The dispatch board on the screen shows three trips: a coastal beat towards Vadakara, a city round, and the long climb to the hills. The clerk assigns the newer lorry to the ghat run because its service is not due for another fortnight, and the board warns him that the older vehicle's permit expires this month. Each load is picked against the trip, so the driver carries a list rather than a shouted instruction. By noon two deliveries are closed on the phone with signatures attached, and the fuel entry from the pump at Ramanattukara is already sitting against the correct vehicle.
We watch a morning's loading and dispatch in Kozhikode before configuring anything, and talk to drivers as well as managers, because the people who will make the entries decide whether this works. Vehicle masters, document dates and route definitions are built from your own records. Training is short and practical, and we come back once the first month of trip costs is in.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Wholesale and retail trade
Distribution vans run fixed beats into the towns of Malabar. Trip planning, van stock loading and reconciliation on return tell the owner the delivery cost of serving each route, which is the number behind every argument about margin.
Timber and plywood
Lorries carrying sawn timber and boards run few but heavy trips, often to other districts. Cost per trip with fuel, driver settlement and loading charges shows which deliveries are worth quoting for and which should be sent by hired vehicle.
Food processing and bakery
Snack and sweet consignments move on short shelf lives to shops across the region. Dispatch scheduling, route sequencing and delivery confirmation keep replacements and returns traceable to a trip rather than to a memory.
In most cases yes. Where the provider offers an interface, location and trip data flow into the vehicle record, so you keep the hardware and gain the costing and document tracking around it instead of running two systems.
They use it when it is short. Start trip, capture delivery, record fuel: three taps in Malayalam or English, and no typing. Anything longer gets skipped, so we keep the driver screens deliberately thin.
Even a small fleet loses money quietly on expired papers, missed servicing and untraceable fuel. Begin with vehicle documents, fuel logs and delivery confirmation; trip costing and GPS can follow once the basics are being entered daily.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
NH 66, NH 766 and NH 966transport
NH 66 runs along the coast towards Mangaluru and Thiruvananthapuram, NH 766 climbs through Wayanad to Bengaluru, NH 966 goes to Palakkad via Malappuram
Coast, ghat and inland routes differ so much in fuel and running time that any fleet here needs cost measured by route, not by a single fleet average.
Source: en.wikipedia.orgKSRTC bus terminal, Mavoor Roadtransport
the city's main long-distance bus terminal, described as the largest bus stand in Kerala
The city's main long-distance terminal sets the traffic pattern around Mavoor Road, which is why dispatch timing and route sequencing matter as much as vehicle choice.
Source: en.wikipedia.orgBeypore Porttransport
minor port under the Kerala Maritime Board, second in the state after Cochin by cargo and passengers; averages about 1.25 lakh tonnes of cargo and 10,000 passengers a year, mostly to and from Lakshadweep; two wharves of 150 m and 160 m
Cargo and passenger movement to Lakshadweep through the wharves means scheduled road legs to and from the port, each worth costing as its own trip.
Source: kmb.kerala.gov.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011