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Also serving Calicut
Goods for three districts leave Kozhikode each morning in vans and lorries; fleet and dispatch software shows which vehicle went where, carrying what, at what cost.
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Kozhikode distributes for Malabar. Before most offices open, vans loaded at godowns in the city are already on the road to Vadakara, Mukkam, Thamarassery and up the ghat road to Wayanad. Timber lorries move between the yards and the mills. Bakery vans run fixed routes twice a day. For most owners the fleet is a cost they feel but cannot break down: diesel, drivers' batta, repairs and tyres, all paid from the same drawer.
Our fleet and dispatch software, built on ERPNext, keeps a record for every vehicle with its documents and service history, plans trips and assigns drivers, logs fuel and expenses, integrates GPS tracking, captures proof of delivery and works out cost per trip, per vehicle and per route.
Insurance, fitness certificates, permits and pollution certificates lapse quietly until a vehicle is stopped on the highway. Expiry dates held against each vehicle trigger reminders well ahead, and renewal costs are booked to the right vehicle.
Diesel is the largest running cost and the least examined. Recording fills against odometer readings and comparing mileage by vehicle and driver shows which vehicles need attention and where the figures do not add up.
The office learns of a completed delivery when the driver calls, if he calls. With a mobile app the driver marks each drop, captures a signature or photograph, and the invoice status updates without anyone chasing.
Wholesale and retail trade
Route-wise loading sheets for distribution vans, delivery confirmation at each shop, cash collected by drivers reconciled at day end, and route profitability compared across the district.
Timber and plywood
Trip records for lorries carrying logs and boards between port, yard, mill and customer, with weighment slips attached, hire charges for outside vehicles, and cost per load worked out.
Food processing and bakery
Early-morning route dispatch for perishable goods, vehicle-wise loading against standing orders, returns brought back logged by route, and preventive maintenance so a van does not fail mid-route.
We ride along before we configure. On our first visit to Kozhikode we watch a morning's loading and dispatch and talk to drivers as well as managers. Vehicle masters, routes and expense heads are then set up from Kochi, and GPS devices are integrated where you already have them. Driver app training is done in Malayalam, in person, at your yard.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Usually. Most GPS providers offer data access that lets location and distance feed into trip records. We check what your current provider supports. If you have no devices yet, we can advise on suitable ones without tying you to a single supplier.
They will if it is short and in their language. The driver screen shows the day's stops and asks for a tap at each. For Kozhikode fleets we set it up in Malayalam and keep typing to a minimum, since most entries are taps and photographs.
Yes, in a lighter form. Even a Calicut distributor with four or five vans benefits from document reminders, fuel logs and route-wise cost. The dispatch board and GPS integration can be added as the fleet grows.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011