Loading…
Loading…
Also serving Thodupuzha and Munnar
Every vehicle in Idukki works harder than its twin on the plains, climbing ghats in low gear, and fleet software shows what that costs in fuel, brakes and tyres.
Trusted by 200+ organisations across India & overseas — including
Idukki has no railway and no airport, so everything and everyone moves by road. Jeeps carry tourists up estate tracks and workers to the cardamom fields. Tempo travellers and cabs run the Kochi to Munnar and Madurai to Thekkady circuits. Lorries bring provisions and cement up and take tea and spices down. Estate tractors and pickups shuttle leaf to the factory against the clock.
Fleet and dispatch management software on ERPNext brings these vehicles into one record. It maintains vehicle documents, permits, insurance and fitness dates; plans trips and assigns drivers; logs fuel, tyres and maintenance; integrates with GPS tracking; and calculates cost and earnings for each trip and vehicle, with accounts attached.
Mileage on hill routes is poor and varies with load, which makes fuel claims hard to challenge. Fuel entries against trips and odometer or GPS distance, compared across vehicles on the same route, establish a fair norm and show which vehicle or driver departs from it.
A tourist vehicle stopped at a check-post with an expired permit or fitness certificate loses the day's trip and more. Expiry dates for every document on every vehicle, with reminders well ahead, prevent that.
Operators accept bookings from hotels, agents and walk-in guests by call and assign drivers from memory. Double bookings and idle vehicles follow. A dispatch board showing each vehicle's commitments for the week lets one coordinator manage the whole fleet.
Hill-station tourism (Munnar, Thekkady)
Jeep safari and cab operators get trip scheduling, driver allocation, agent and hotel billing, driver batta and settlements, and a profit view for each vehicle over the season.
Tea and cardamom plantations
Estate vehicles, tractors and leaf lorries are tracked with fuel issue from estate stores, maintenance schedules, usage by division, and hired vehicle bills checked against trips actually made.
Agro-processing
Processors and distributors running their own delivery vehicles to the plains plan loads and routes, record proof of delivery, and see delivery cost per consignment against what was recovered.
We start with your vehicle list, document dates and a month of trip sheets, and set the system up around the way you already assign work. GPS devices you already have can usually be integrated. Training for the coordinator is in person, at your base in Idukki or at our Kochi premises, whichever you prefer. Drivers use a simple mobile screen and need only a short briefing.
Case studies
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
DSV Global Transport and Logistics
DSV — ERPNext Asset Tagging Cut Untraceable Assets 21%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Yes. Trackers store positions when there is no network and upload them when coverage returns, so the trip record is complete even if the live view has gaps. For cost control and trip verification, the completed record matters more than watching the vehicle in real time.
For a small fleet the gains are in document reminders, fuel control and knowing which vehicles earn. If you already track these well on paper, the case is weaker. Operators usually feel the need when bookings come from several sources and the owner can no longer coordinate alone.
Yes. Trip advances, batta, tolls, parking and permit fees are recorded against each trip, and the driver's settlement is worked out when the trip closes. Pending advances are visible per driver, which avoids the month-end reckoning that so often turns sour.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011