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Also serving Kasargod
Fish trucks leave Kasaragod's harbours before dawn, goods carriers run NH 66 to Mangaluru all day, and tourist cabs wait at Bekal. Each operator needs to know what a trip really costs.
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Kasaragod sits on the coastal highway between Kerala and the port city of Mangaluru, and a good deal of its business is movement. Insulated vehicles carry the catch to markets in both states. Lorries bring in cement, steel and consumer goods and take out copra, arecanut and cashew. Distributors run delivery vans into the interior. Tour operators, schools and hospitals keep their own vehicles. Few of these fleets are large, and almost none know their cost per kilometre.
Fleet and dispatch management on ERPNext keeps a record for every vehicle, driver and trip. Trips are planned and assigned, fuel and expenses are booked to the trip, driver advances are settled against it, and maintenance, insurance, permit and fitness dates raise reminders. GPS feeds can be integrated for live status. Because it is part of the ERP, freight billing and vehicle costs land in the accounts without re-entry.
A driver returns with fuel slips, toll receipts and a verbal account of the rest. Trip-wise advances and expense entries, settled against a standard for that route, make the arithmetic quick and the exceptions obvious, and the driver's balance is clear to both parties.
Vehicles crossing into Karnataka need permits, tax, insurance and fitness in order, and a lapse means a detained vehicle and spoiled cargo. Document expiry reminders are raised well in advance for each vehicle, and the renewal cost is recorded against it.
Small fleets service vehicles when something fails. Service schedules based on kilometres or dates, with a maintenance log for each vehicle, reduce roadside failures. For a refrigerated load of seafood, an avoided breakdown is worth more than the whole system.
Marine fisheries and seafood
Dispatch planning from the fishing harbours and ice plants to buyers, trip-wise costing including ice and loading, temperature-sensitive delivery timings, and freight recovered from buyers tracked against each consignment.
Wholesale trading and distribution
Route-wise delivery planning for vans covering shops from Manjeshwaram to Trikaripur and into the hill panchayats, load sheets from sales invoices, proof of delivery, and cost per drop by route.
Tourism and passenger transport
Booking and duty allocation for cabs and tempo travellers serving Bekal and the coastal resorts, driver duty hours, trip sheets, customer billing, and vehicle-wise earnings against running cost.
We set up vehicle, driver and route masters remotely from Kochi, migrate document dates and opening balances, and configure trip costing to match how you pay drivers. A visit to your yard in Kasaragod covers dispatcher training and a trial week of live trips. If GPS integration is wanted, we test your existing devices first and connect them where the device supports it, without insisting on new hardware.
Case studies
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
DSV Global Transport and Logistics
DSV — ERPNext Asset Tagging Cut Untraceable Assets 21%
For a very small fleet used only for your own deliveries, the vehicle and expense features inside a standard ERP may be enough. A separate fleet set-up pays when vehicles are a profit centre, when trips are billed, or when drivers' advances and settlements have become a regular dispute.
Yes. Our in-house Flutter team can provide a driver app connected to the same ERP, for trip acceptance, expense entry with photos of bills, and delivery confirmation. Screens can be shown in Malayalam or Kannada, which matters for drivers on the Kasargod to Mangaluru run.
Yes. Fuel, maintenance, tyres, driver cost and overheads accumulate against each vehicle and trip, and distance comes from odometer entries or GPS. You can compare vehicles, routes and drivers, and decide which old vehicle is costing more to run than to replace.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011