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Also serving Kasargod
Goods carriers run National Highway 66 to Mangaluru all day, tourist cabs wait near the coast, and lorries move produce inland. Each operator needs to know what a trip really costs.
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Fleets here are small and mixed: four lorries, a pickup and a car on hire, often owned by a family that also trades in something else. Diesel is bought where it is convenient, repairs are done by a known mechanic on credit, and the driver settles up when he returns. The arithmetic is done in the head of one person.
Fleet and dispatch management on ERPNext keeps a record for each vehicle, driver and trip. Trips are planned and assigned, fuel and expenses are booked against them, driver advances are settled trip by trip, and insurance, permit and fitness dates raise reminders. Because it sits inside the ERP, freight billing and vehicle cost reach the accounts without being entered twice.
Case studies
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Diesel, tolls, loading charges and a night halt arrive as a handful of paper a week later. Recorded against the trip as they happen, usually from the driver's phone, they produce a settlement both sides can read and a true cost per trip.
Insurance, fitness, permit and pollution dates are remembered until they are not, and a vehicle stopped at a check post costs a day and a penalty. Dates held per vehicle raise reminders well in advance and show what expires this month.
Servicing is done when something fails, usually in season, usually far from a workshop. Schedules by kilometre or by date, with the history of each vehicle's repairs, turn that into planned work done when the lorry is free anyway.
An example
Two lorries leave a yard near Kasaragod town before six, one heading north to Mangaluru and one inland. Each driver has the trip on his phone, with the consignment, the customer and the advance drawn. Diesel taken at a pump on the highway is photographed and entered at the pump. By the time the northern lorry returns in the evening, the trip shows freight billed, costs booked and the balance owing to the driver, and the office settles it without a discussion. The following morning the owner sees that one vehicle has run more kilometres per litre than the other for the third week running.
We set up vehicles, drivers, routes and document dates first, because that alone stops the expensive surprises. Trip capture on phones is introduced next, with one or two drivers before all of them. Billing and accounts integration follow once the trip data is trusted. Configuration is remote; the driver training is done on site, in the yard, in the language they use.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Retail and trading
Distributors running their own delivery vehicles across the district plan routes, book fuel and driver costs to each run, and see the delivery cost of serving a distant shop.
Cashew processing
Own and hired lorries moving raw material inward and kernel outward are costed per lot, so freight stops being a general expense and starts appearing in the margin of each consignment.
Coconut and arecanut farming
Collection vehicles running fixed circuits through the plantation belt are scheduled, with fuel and driver advances settled per circuit and the cost per quintal collected made visible.
For five vehicles the case is usually document dates and trip costing, not dispatch planning. That alone tends to pay for itself the first time a permit is renewed on time. We would rather set up a small part properly than sell a full fleet system.
Yes, and their part is deliberately small: start the trip, record an expense with a photograph, close the trip. Anything more complicated will not be done on the road, and a system that assumes otherwise collects nothing.
Yes, once fuel, repairs and trip expenses are being captured. It also shows the same figure by route and by driver, which is often where the real difference is rather than in the vehicles themselves.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
National Highway 66transport
the west-coast highway running through the district's coastal towns from Manjeshwar to Thrikaripur, linking Mangalore to the north and Kannur to the south
The coastal highway from Manjeshwar to Thrikaripur carries almost all of Kasaragod's road freight, which makes trip costing along this one corridor the core of any fleet system here.
Source: en.wikipedia.orgKasaragod railway station (KGQ)transport
NSG-3 station on the Shoranur–Mangalore section, Palakkad division; three platforms, about 6,500 passengers a day, origin of a Vande Bharat service
Goods and passengers moving between the station and inland towns generate short repeat runs, the kind where cost per trip is easy to lose sight of entirely.
Source: en.wikipedia.orgMinor ports at Manjeshwar, Kasaragod and Nileshwaramtransport
three of Kerala's minor seaports, all manually operated with 5–6 m draft
Small manually operated ports mean road movement carries the last leg for most consignments, so vehicle availability and turnaround decide whether a shipment is met.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011