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Also serving Trichur
A tile godown in Thrissur loses money to mixed shade lots and unrecorded breakage, a herb store to expiry; inventory software fixes both by tracking the batch, not just the item.
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Stock in Thrissur is rarely simple. Tiles from the Pudukad and Karuvannur works arrive in boxes, are quoted in square feet and must be delivered from a single shade lot or the customer's floor will not match. Ayurveda manufacturers at Koratty hold roots, barks and oils that vary by season and spoil with time. Plywood is stacked by thickness, grade and brand across two or three godowns. A stock register that lists only item and quantity cannot answer the questions these businesses ask every day.
ERPNext inventory and warehouse management tracks stock by warehouse, batch, serial number and unit of measure, with every receipt, transfer and issue posted in real time. It supports barcode scanning, reorder levels, stock ageing, valuation by FIFO or moving average, and physical stock reconciliation. Because it shares a database with sales and accounts, the stock value in the books is the stock on the floor.
When the godown picks tiles without checking the batch, the customer finds the mismatch after laying. Batch tracking records the shade lot at receipt and shows the picker which lot has enough boxes for the whole order, so an order is filled from one lot or not at all.
Broken boxes are pushed aside and written off at year end in one painful entry. Recording breakage at unloading, during storage and at delivery, against the responsible stage, shows where the loss really occurs and whether it should be claimed from the transporter.
Without batch and expiry data, a store issues whichever sack is nearest. First-expiry-first-out picking, reorder levels that reflect seasonal availability, and an ageing report keep raw material fresh and stop duplicate purchases of what is already in the back room.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
An example
A tile dealer with a showroom in Thrissur town and a godown near Ollur takes an order on a Monday for the entire ground floor of a house being built at Kunnamkulam. The salesman quotes in square feet; the system converts it to boxes and checks which shade lot of that design has enough stock to cover the floor without mixing. One lot does, in the Ollur godown, and the order reserves it. On Tuesday the picker at the godown scans each box as it is loaded, and the screen refuses a box from a different lot that was stacked in the same bay. Two boxes found broken during loading are booked as breakage at that stage, so the loss sits where it happened. The delivery note prints with the lot number on it. When the mason lays the floor, every tile matches, and the showroom's stock figure that evening is the godown's.
Inventory projects succeed or fail in the godown, so that is where we start. We walk your storage in Thrissur, agree the warehouse and bin structure, decide what needs batch or serial tracking, and plan the opening stock count. Item masters are cleaned and loaded remotely by our Kochi staff. We are present for the count and the first days of live transactions.
Discovery. Your items, warehouses, bins, batches and how stock moves in and out.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Warehouses, stock rules, reorder levels, barcodes and the stock reports you need.
Data migration. Item masters and opening stock by warehouse, counted and checked.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Tiles and ceramics
Box, piece and square-foot units on one item, shade and size as batch attributes, separate warehouses for the showroom and the works godown, and delivery notes that reserve stock the moment an order is confirmed.
Ayurveda and wellness
Batch and expiry on every raw herb and finished medicine, quality inspection at receipt, issue to production by formula, and traceability from a finished batch back to the supplier lots that went into it.
Gold and jewellery manufacturing and retail
Each ornament held as a serialised item with weight and purity, stock by tray and by branch, transfers between showrooms confirmed at both ends, and loose metal and stones tracked in their own units.
Yes, if the screens are kept simple. Most godown tasks reduce to scanning a barcode and confirming a quantity on a phone or tablet. We configure role-specific screens, train on the floor with real stock, and keep paper pick lists as a fallback during the early weeks.
Yes. ERPNext allows multiple units of measure per item with conversion factors, so purchase, stock and sale can each use a different unit. For tiles, the factor can vary by size, and the system converts automatically on every document.
Two warehouses under one company. Each location has its own balance, transfers between them are recorded as documents, and sales staff at the showroom can see godown availability before promising a delivery date. Valuation and accounts remain consolidated.
After a first conversation about your items, warehouses and how stock moves today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your items, warehouses and where stock goes wrong today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Tiles Industry Cluster along the west coast, Thrissurcluster
One of the earliest DC-MSME clusters (1998-99); a clay-processing and testing common facility centre followed in 2006-07, and a terra tiles CFC is listed under MSE-CDP
The cluster's factories and their dealers hold stock in boxes, quote in square feet and cannot mix shade lots, which is precisely what batch and unit-of-measure tracking exists for.
Source: dcmsme.gov.inThrissur Ayurveda Cluster, KINFRA Park Korattypark
Five-acre common facility for Ayurveda manufacturers inside the KINFRA park at Koratty, with analytical, process-validation and toxicology labs and a common production centre; operational since 2010
Manufacturers using the common facility hold seasonal herbs and finished medicines with expiry, and need first-expiry-first-out issue and traceability back to the supplier lot.
Source: en.wikipedia.orgSIDCO Mini Industrial Estates at Mala, Kattur and Arimpurpark
Three small-unit estates run by Kerala SIDCO under the Ollur estate office, aimed at micro and small manufacturers
Micro and small units on these estates keep raw material and finished goods in a single room each, and reorder levels with a simple scan-based stock count are usually their first real inventory control.
Source: keralasidco.comPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011