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Also serving Trichur
A Thrissur finance company's assets are scattered over every branch it has opened, and a hospital's over every ward; the fixed asset register rarely matches what is there.
Trusted by 200+ organisations across India & overseas — including
Thrissur's larger organisations own a surprising quantity of things. A finance company equips each new branch with safes, counters, computers, cameras and a generator. A hospital buys monitors, ventilators, beds and laboratory analysers year after year. A tile factory has presses, kilns and moulds that decide whether production runs tomorrow. The purchase is recorded in the accounts, depreciated by formula, and then largely forgotten until an auditor asks to see it.
Asset management and tracking on ERPNext keeps one record per asset from purchase to disposal: category, location, custodian, warranty, insurance and documents. Depreciation is calculated automatically and posted to the ledger. Maintenance schedules, AMC contracts and breakdowns are logged against the asset, and barcode or RFID tags make physical verification a matter of scanning.
Items move between branches, get replaced or are quietly scrapped, and the register is never told. Tagging each asset and recording transfers as documents keeps location and custodian current, and a scan-based verification lists exactly what is missing, surplus or in the wrong place.
A hospital's equipment and a factory's kiln both fail at the worst time when servicing is left to memory. Preventive maintenance schedules generate tasks ahead of the due date, record what was done and by whom, and build a history that informs the repair-or-replace decision.
Organisations pay for repairs that were under warranty and renew service contracts on equipment already disposed of. Holding warranty and AMC dates on the asset record, with reminders, puts a stop to both.
Banking and financial services
Branch-wise registers for safes, IT equipment, furniture and security systems, custody assigned to the branch manager, transfers when a branch relocates, and an audit trail that satisfies internal inspection and statutory auditors.
Education and healthcare
Biomedical equipment with calibration and service schedules, asset location by ward or department, AMC contracts and vendor response recorded, and for colleges, laboratory and library assets verified department by department each year.
Tiles and ceramics
Plant and machinery records for presses, kilns and handling equipment in the district's tile works, maintenance plans tied to production hours, spare parts consumption per machine, and downtime logged so its real cost is visible.
The first task is a baseline. We help you plan a physical verification across your Thrissur locations, reconcile it with the existing register, and agree with your auditor how to treat the differences. Tagging follows, by barcode for most assets and RFID where volumes justify it. System configuration is done from Kochi, and we train the administrative staff who will keep the register alive afterwards.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Yes. The register is cleaned, given categories and locations, and loaded with original cost, accumulated depreciation and remaining life, so that depreciation continues correctly from the cutover date. Gaps found during physical verification are resolved with your auditor before the opening figures are fixed.
Barcode tags are inexpensive and adequate when assets are verified once or twice a year. RFID suits places with many movable items that need frequent checks. We use Zebra hardware for RFID and often recommend a mix, deciding category by category.
Yes. Straight-line and written-down-value methods are supported, with rates and useful lives set per asset category. Depreciation entries are scheduled and posted automatically, and the asset's book value in the register always agrees with the general ledger.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011