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Also serving Alleppey
Alappuzha's tourism and coir firms answer the same enquiries and retype the same documents every day; custom AI and automation can take that routine work off a small team.
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Few businesses in Alappuzha have spare office staff. The same three or four people at a houseboat company answer WhatsApp enquiries at midnight from guests in other time zones, chase agents for payment and prepare tomorrow's trip sheets. At a coir export house a similar group retypes buyer purchase orders into production plans and shipping papers. The work is repetitive, it is done late, and mistakes in it cost money.
Acube builds AI and automation to order: chat and voice assistants that answer from your own rates and availability, document handling that reads purchase orders, invoices and forms, and workflows that move data between your systems without retyping. Nothing is an off-the-shelf box. For an Alleppey business we choose one narrow, measurable task first, keep a person in charge of exceptions, and widen only when it has proved useful.
A traveller comparing houseboats messages several operators and usually books with whoever answers first with a clear rate. An assistant on WhatsApp and your website can reply at once from your real availability and rate card, then hand the conversation to your staff when the guest is ready to pay.
Export orders arrive as PDFs and spreadsheets in every buyer's own format. Document automation reads the item, size, quantity and delivery date, puts them in front of a person for checking, and creates the order in your ERP, which removes a slow and error-prone step.
During paddy procurement, mills and agents handle weighment slips, farmer details and payment lists in volume. Automated capture of those documents into a structured register reduces late-night data entry and makes it far easier to answer a farmer asking about his payment.
Backwater and houseboat tourism
An enquiry assistant that answers in English, Hindi and Malayalam, quotes from the rate card, checks boat availability, takes the guest's dates and numbers, and passes a ready lead to the reservations desk. Conversations are logged for the owner to review.
Coir products and export
Reading buyer purchase orders and shipping instructions into ERPNext, checking them against the item master, and drafting packing lists and order confirmations for a person in the documentation team to approve before anything is sent abroad.
Kuttanad paddy farming
Capturing weighment slips and farmer records during procurement, matching them with payment lists, and answering routine status questions from farmers by message in Malayalam, with anything unusual routed to a person at the mill office.
We begin with a visit to see the task as it is done today, whether that is the reservations desk near Punnamada or the documentation room of an export house in Alappuzha town. Building and testing happen in Kochi. You review real conversations and documents before launch, your staff learn how to correct the system, and we monitor results in the first weeks and adjust.
Case studies
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
It answers only from the rates, packages and availability you provide, and it is built to say it does not know and call a person when a question falls outside that. Every conversation is logged, so you can read what was said and correct the source data.
No. Automation can work with Tally exports, spreadsheets, email and WhatsApp. It works better when there is a proper system to write into, and as an Official ERPNext Partner we can provide that, but one does not depend on the other.
We agree that before building. Customer messages and business documents are processed only for your task, access is restricted to named people, and hosting is arranged to suit your comfort, including a private server where the sensitivity of the data calls for it.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011