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Also serving Alleppey
In Alappuzha's export houses, processing plants and resorts, a few office staff spend their days moving figures between systems; AI automation does that copying and checks it.
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Photo: Frank van Dijk · Pexels License · via Pexels
Trusted by 200+ organisations across India & overseas — including
Coir products and export
Automatic creation of the shipment document set from the order, bank realisation tracking against export invoices, and alerts when an order falls behind its production or vessel cut-off date. Export incentive claims are listed with their due dates.
Seafood and inland fisheries
Capture of supplier bills, weighment slips and lab reports, reconciliation of cold-store stock against production records, and scheduled reports to management each morning, prepared without anyone at the plant staying late to compile them.
IT firms at Infopark Cherthala
Routine IT operations for small product and services firms: user provisioning and removal, backup checks, certificate renewals, server alerts turned into tickets, and client status reports assembled from the tools the team already uses.
Walk into the accounts room of a coir exporter in Alappuzha or a seafood processor at Aroor and you will find capable people doing clerical relay work. Bank statements are matched line by line. Portal bookings are compared with the front office sheet. Supplier bills are keyed into Tally from paper. Shipping data is copied from one document into four more. None of it needs judgement, all of it needs care, and it fills the day.
AI IT automation from Acube takes over such repetitive digital work: reading documents, reconciling records, moving data between applications, raising alerts, and running routine IT tasks such as backups and user provisioning. It goes beyond older screen-recording tools because it can read unstructured documents and handle variation. We automate one process end to end, with a person reviewing exceptions, before moving to the next.
Case studies
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Resorts receive bookings from several travel portals, each paying net of commission on its own schedule. Matching payouts to stays by hand is slow and leaks money. An automated reconciliation reads the statements, matches them with reservations and lists only the differences for a person to chase.
Processors buying from many small suppliers and agents handle a heap of bills, often handwritten. Automated capture reads supplier, item, weight and amount, checks them against the purchase record and posts the entry after approval, which shortens month-end and reduces disputes.
Each export consignment needs an invoice, packing list, declarations and buyer-specific forms carrying the same data. Generating the full set from one verified order removes retyping, and removes the mismatch between documents that can delay a container at Cochin Port.
An example
An export documentation clerk at a seafood plant in the KINFRA park at Aroor opens Monday with a shipment to prepare. The lab report from the park's testing laboratory arrives as a PDF; the automation reads the lot number and the results and attaches them to the right batch in ERPNext. The buyer's shipping instructions, in their own format, are read and compared with the sales order, and a mismatch in carton count is put in front of the clerk to resolve. Once she confirms, the invoice, packing list and declarations are generated as one set. At the same hour, a script reconciles Friday's bank statement against the export receivables and lists the two remittances still unmatched.
We map the process with your staff on site, counting the steps, the volumes and the exceptions. The automation is then built in Kochi and run in parallel with your manual process until both give the same result. Your team is trained to handle the exception queue, and we maintain the automation when a bank, portal or form changes its format.
Start with one process. The first process chosen for payback, with accuracy and time saved measured.
People approve what matters. AI drafts, checks and routes; your team approves anything material.
Audit logs everywhere. Every automated action recorded: what, when and on what data.
Thresholds and fallback. Low-confidence cases go to a person, not through automatically.
Expand. The next process, once the first has proved itself.
The scope and timeline are agreed in writing before work starts.
It can work with Tally, spreadsheets, email, bank files and web portals. Automation inside ERPNext is tidier because the system is open and has proper interfaces. We assess what you have and recommend the simplest route, not the largest project.
In firms of this size it rarely does. The usual result is that the same people stop doing relay work and spend time on follow-up, supplier negotiation and analysis that was always being postponed. Staffing decisions remain yours in any case.
Access is limited to the accounts and folders the process needs, actions are logged, and credentials are stored securely instead of in scripts. Payments are never released by automation without human approval. These controls are agreed in writing with an Alleppey client before we start.
After a first conversation about the process, the systems it touches and how it is handled today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about the repetitive IT or back-office work, the systems it touches and who approves it now. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
KINFRA Seafood Park, Aroorpark
KINFRA's joint-venture seafood processing park at Aroor on the Ernakulam border; the district industries profile notes it houses the district's only seafood testing lab.
The park houses the district's only seafood testing lab, per the industries profile, so every consignment carries test reports that can be read and attached to the batch automatically.
Source: kinfra.orgInfopark Cherthala, Pallippurampark
State-run 66-acre IT park (60 acres SEZ) at Pallippuram, opened in 2011 as a spoke of Infopark Kochi.
Firms in the small IT spoke at Pallippuram run their own servers and user accounts, and routine IT tasks such as provisioning, backups and alerts are the first things worth automating.
Source: en.wikipedia.orgAroor seafood processing beltmarket
cold storages and processing plants that aggregate prawn and fish catch for export
Cold storages and plants here take catch from several states through agents, and the bills and weighment slips they generate are the volume that document capture is meant for.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011