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Also serving Alleppey
In Alappuzha's export houses, processing plants and resorts, a few office staff spend their days moving figures between systems; AI automation does that copying and checks it.
Trusted by 200+ organisations across India & overseas — including
Walk into the accounts room of a coir exporter in Alappuzha or a seafood processor near Cherthala and you will find capable people doing clerical relay work. Bank statements are matched line by line. Portal bookings are compared with the front office sheet. Supplier bills are keyed into Tally from paper. Shipping data is copied from one document into four more. None of it needs judgement, all of it needs care, and it fills the day.
AI IT automation from Acube takes over such repetitive digital work: reading documents, reconciling records, moving data between applications, raising alerts, and running routine IT tasks such as backups and user provisioning. It goes beyond older screen-recording tools because it can read unstructured documents and handle variation. For an Alleppey business we automate one process end to end, with a person reviewing exceptions, before moving to the next.
Resorts receive bookings from several travel portals, each paying net of commission on its own schedule. Matching payouts to stays by hand is slow and leaks money. An automated reconciliation reads the statements, matches them with reservations and lists only the differences for a person to chase.
Processors buying from many small suppliers and agents handle a heap of bills, often handwritten. Automated capture reads supplier, item, weight and amount, checks them against the purchase record and posts the entry after approval, which shortens month-end and reduces disputes.
Each export consignment needs an invoice, packing list, declarations and buyer-specific forms carrying the same data. Generating the full set from one verified order removes retyping, and removes the mismatch between documents that can delay a container at the port.
Coir products and export
Automatic creation of the shipment document set from the order, bank realisation tracking against export invoices, and alerts when an order falls behind its production or vessel cut-off date. Export incentive claims are listed with their due dates.
Seafood and inland fisheries
Capture of supplier bills and weighment slips, reconciliation of cold-store stock against production records, and scheduled reports to management each morning, prepared without anyone at the plant staying late to compile them. Handwritten log sheets can be captured in the same way.
Hospitality and resorts
Reconciliation of portal payouts and card settlements with reservations, a nightly audit report produced automatically, and guest invoices and feedback requests sent on checkout without front office effort. Month-end commission statements for travel agents are prepared in the same run.
We map the process with your staff on site in Alappuzha, counting the steps, the volumes and the exceptions. The automation is then built in Kochi and run in parallel with your manual process until both give the same result. Your team is trained to handle the exception queue, and we maintain the automation when a bank, portal or form changes its format.
Case studies
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
It can work with Tally, spreadsheets, email, bank files and web portals. Automation inside ERPNext is tidier because the system is open and has proper interfaces. We assess what you have and recommend the simplest route, not the largest project.
In firms of this size it rarely does. The usual result is that the same people stop doing relay work and spend time on follow-up, supplier negotiation and analysis that was always being postponed. Staffing decisions remain yours in any case.
Access is limited to the accounts and folders the process needs, actions are logged, and credentials are stored securely instead of in scripts. Payments are never released by automation without human approval. These controls are agreed in writing before we start.
More services in Alappuzha
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011