Loading…
Loading…
Also serving Vizag
Vendors to Visakhapatnam's steel plant, refinery and ports drown in bills, measurement sheets and approvals; AI automation takes the keying and matching off their accounts teams.
Or call +91 62358 66111
Photo: Prof Ranga Sai · CC0 · via Wikimedia Commons
Trusted by 200+ organisations across India & overseas — including
Printed and digital invoices in varied layouts are handled well. Handwritten slips are harder, and accuracy depends on legibility. We test on a real sample from your Vizag suppliers first and tell you which document types are worth automating.
Only if you allow it for low-risk items. By default it prepares drafts, and a person approves anything material. You set the confidence threshold and approval limits, and the audit log shows who or what did each step.
Yes. We can automate a standalone process and deliver its output in the form your current software accepts. Automation inside ERPNext goes further, because drafts, approvals and postings all happen in one place.
After a first conversation about the process, the systems it touches and how it is handled today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about the repetitive IT or back-office work, the systems it touches and who approves it now. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
A contracting firm working inside the refinery complex may handle hundreds of subcontractor bills during a single shutdown. A steel stockist in the Pedagantyada industrial park receives supplier invoices that must be matched to weighbridge slips before payment. A shipping agency at the port reconciles statements from lines, terminals and transporters every month. The work is rule-bound, high in volume and done by people in Vizag who are qualified for better.
AI process automation handles such tasks inside ERPNext or alongside your existing software. It reads the incoming document, prepares a draft entry, matches it against the purchase order and receipt, and sends only the exceptions to a person. Approvals move through a recorded workflow instead of an inbox, and it copes with messy scans and varied formats that scripted automation cannot.
Case studies
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Accounts teams close late because a stack of purchase invoices is still being typed. Invoice-to-posting automation creates validated drafts as documents arrive, so month-end becomes a review of exceptions and not a typing marathon.
When the same transporter bill arrives by email and by hand, it sometimes gets paid twice. Anomaly checks flag duplicates, quantity mismatches against goods receipts and out-of-pattern amounts before the payment run, with the reason shown to the approver.
Small IT teams at industrial firms handle repeated tickets: password resets, disk warnings, stuck print queues. Automated triage resolves the routine ones and escalates the rest with context, leaving the administrator time for work that needs judgement.
An example
On the first working day of the month a shipping agency near the inner harbour receives the shipping line's statement, the terminal's charge sheet and a bundle of transporter bills, all as PDFs and scans. The automation reads each one, matches every line to a job in ERPNext and posts a draft for each. By ten the accounts executive has a list of eleven differences: a detention charge on a container the job file shows as returned on time, a transporter bill submitted twice, a terminal rate that changed mid-month. She resolves them one by one, and the rest post without her touching them. The reconciliation that once took the team the better part of a week is finished before the port lunch break.
We begin by baselining one process with your team in Visakhapatnam: hours spent, error rate, cycle time. That can be done over calls with sample documents, or during a short visit if the paper trail is physical. The pilot is fixed in scope and built remotely from Kochi, and results are measured against the baseline before you decide whether to extend it.
Start with one process. The first process chosen for payback, with accuracy and time saved measured.
People approve what matters. AI drafts, checks and routes; your team approves anything material.
Audit logs everywhere. Every automated action recorded: what, when and on what data.
Thresholds and fallback. Low-confidence cases go to a person, not through automatically.
Expand. The next process, once the first has proved itself.
The scope and timeline are agreed in writing before work starts.
Oil refining and petrochemicals contractors
Capture of subcontractor bills and measurement sheets during maintenance shutdowns, routed for engineer certification and accounts approval in sequence, with retention and deductions calculated by rule and every step logged.
Port and maritime logistics
Reading line, terminal and transporter statements, matching them to jobs in the system and listing only the differences, so reconciliation for a busy agency near Visakhapatnam Port is a short review, not a week of ticking.
Steel trading
Supplier invoices checked against purchase order rates and weighbridge quantities automatically, and overdue customer payments chased on a schedule, which helps where margins are thin and credit with large buyers runs long.
Visakhapatnam Steel Plantpark
India's first shore-based integrated steel plant, a central public-sector undertaking under the Ministry of Steel; commissioned 1992 at 3 MTPA, now rated 7.3 MTPA.
A public-sector plant rated at 7.3 MTPA generates the running bills, measurement sheets and retention deductions that its maintenance contractors must capture and match every month.
Source: en.wikipedia.orgGangavaram Porttransport
deep-water port south of the city, 18 m draft, 9 berths, handling coal, iron ore and general cargo
A deep-water port with nine berths handling coal and iron ore, whose agents and transporters reconcile terminal and line statements against hundreds of vehicle movements.
Source: en.wikipedia.orgAPIIC Industrial Park, Pedagantyadapark
Operational APIIC park of about 192 acres near the steel plant side of the city; the DC-MSME profile records 181 plots with 178 allotted.
An estate on the steel plant side where stockists and processors receive supplier invoices that must agree with weighbridge slips and purchase orders before anyone is paid.
Source: apiic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Everything about AI IT Automation All services in Visakhapatnam
More services in Visakhapatnam
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011